Reasonable Adjustments Policy and Guidance

Guidance for disabled staff and their managers.

The University values and benefits from a diverse workforce and is committed to removing barriers to employment for disabled people. We positively welcome job applications from disabled people and we provide services to support the needs of disabled staff.

The University aims to promote a culture where staff feel confident to disclose a disability, and disabled staff are supported to develop and perform to their full potential.

The Reasonable Adjustments Policy sets out the legislative context of disability in employment, a process on how to request reasonable adjustments, and the services available to provide additional support to disabled staff.

The Policy is accompanied by a Managers’ Guidance, further clarifying the role that managers have in implementing reasonable adjustments, how to determine whether support requests are deemed reasonable or not, and offer guidance to facilitate safe conversations – reducing/removing the fear to say or do the wrong thing. Support tools will include: 

The Policy also introduces an Individual Adjustments Plan (IAP). This document is a record of any requirements disabled staff might have, and adjustments which would help them perform their job to the best of your abilities. The plan does not include any sensitive data regarding any disabilities employees might have, and only focus on requirements and agreed adjustments.

 

Reasonable Adjustments Sessions

This section brings together all learning resources related to the University’s Reasonable Adjustments Policy. Here you’ll find:

  • a summary of the previously delivered Reasonable Adjustments session
  • the full recording of the session
  • the recorded Q&A capturing the most frequently asked questions
  • downloadable materials to support staff and managers
  • details of the new 2026 Reasonable Adjustments sessions

These resources are designed to help colleagues understand the policy, feel confident discussing and implementing adjustments, and know where to find support. The sessions build on the introductory material and provide space for personalised, scenario-based questions throughout the year. 

This session provides a concise introduction to the University’s Reasonable Adjustments Policy and Guidance that supports its implementation and outlines the step-by-step process for requesting adjustments and clarifies that a formal diagnosis is not required. 

The focus is on identifying workplace barriers and agreeing practical solutions, rather than on medical labels. The role of managers is explored in detail, including guidance on holding supportive conversations and implementing reasonable adjustments.

The Individual Adjustments Plan (IAP) is introduced as a tool to record agreed adjustments without including sensitive personal information.

The session also clarifies the role of specialist support services, how they work together, and current considerations around Access to Work. 

Please watch the recordings below.

For those short on time or who would prefer to read, we have also included a brief written summary of the session. This summary captures the key principles, processes and practical guidance explored throughout the session, while the full recording offers deeper discussion and examples. Here is the link: Reasonable Adjustments Policy - Sessions Summary.docx 


Reasonable Adjustments Session

Reasonable Adjustments Q&A Session

The schedule of upcoming open drop-in sessions is listed below. Each date includes a link to register.

To make the most of these sessions, we strongly recommend that participants watch the Reasonable Adjustments Session video (above) in advance. This recording provides essential context on the Policy, Managers’ Guidance, and the Individual Adjustments Plan (IAP). 

If time allows, it is also highly recommended to watch the accompanying recorded Q&A, which covers many of the questions staff and managers commonly ask.

Arriving with this background knowledge ensures that the live drop-ins can focus on personalised, scenario-based questions and practical application. 


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